Emailing from an Excel spreadsheet can be a convenient way to share data with others. It allows you to quickly and easily send large amounts of data without having to manually type it into an email. In this article, we will show you how to email from an Excel spreadsheet in a few simple steps.
As you go through, we will cover the different methods you can use to email from an Excel spreadsheet, like attaching the file, using the MAILTO function, and leveraging VBA macros. We will also provide some tips for formatting your email and troubleshooting common problems.
1. Attaching the Excel File
- Open the Excel spreadsheet that you want to email.
- Click on the “File” tab.
- Select “Share” and then “Email”.
- A new email message will open with the Excel spreadsheet attached.
- Enter the recipient’s email address, subject, and message.
- Click “Send”.
2. Using the MAILTO Function
- Create a new email message.
- In the “To” field, enter the recipient’s email address.
- In the “Subject” field, enter the subject of the email.
- In the “Body” field, enter the message.
- Type “mailto:” followed by the recipient’s email address and the subject of the email.
- For example: mailto:[email protected]?subject=Excel Spreadsheet
- Click “Send”.
- Open the Excel spreadsheet that you want to email.
- Click on the “Developer” tab.
- Click on the “Visual Basic” button.
- A new window will open.
- Copy and paste the following code into the window:
- Click on the “Run” button.
- An email message will be sent with the Excel spreadsheet attached.
- Use a clear and concise subject line.
- Keep your email message brief and to the point.
- Use bullet points or numbered lists to make your email easy to read.
- Proofread your email before sending it.
- Make sure that you have entered the recipient’s email address correctly.
- Make sure that you have attached the Excel spreadsheet to the email.
- Make sure that your email server is working properly.
- Try restarting your computer.
3. Using VBA Macros
“`
Sub EmailSpreadsheet()
Dim oApp As Object
Dim oEmail As Object
Dim sTo As String, sSubject As String, sBody As String
sTo = “[email protected]”
sSubject = “Excel Spreadsheet”
sBody = “This is the body of the email message.”
Set oApp = CreateObject(“Outlook.Application”)
Set oEmail = oApp.CreateItem(0)
With oEmail
.To = sTo
.Subject = sSubject
.Body = sBody
.Attachments.Add (ThisWorkbook.FullName)
.Send
End With
Set oEmail = Nothing
Set oApp = Nothing
End Sub
“`
4. Formatting Your Email
When you are emailing from an Excel spreadsheet, it is important to format your email so that it is easy to read and understand. Here are a few tips for formatting your email:
5. Troubleshooting Common Problems
If you are having problems emailing from an Excel spreadsheet, here are a few things you can try:
FAQ
How do I email a link to an Excel spreadsheet?
To email a link to an Excel spreadsheet, you can use the MAILTO function. In the “To” field, enter the recipient’s email address. In the “Subject” field, enter the subject of the email. In the “Body” field, enter the message. Type “mailto:” followed by the recipient’s email address and the subject of the email. For example: mailto:[email protected]?subject=Excel Spreadsheet. Click “Send”.
How do I email an Excel spreadsheet as a PDF?
To email an Excel spreadsheet as a PDF, you can use the “Save As” feature. Click on the “File” tab. Select “Save As”. In the “Save As Type” drop-down menu, select “PDF (*.pdf)”. Enter a file name for the PDF. Click “Save”. Once the PDF has been created, you can attach it to an email and send it.
How do I email an Excel spreadsheet using VBA?
To email an Excel spreadsheet using VBA, you can use the following code:
“`
Sub EmailSpreadsheet()
Dim oApp As Object
Dim oEmail As Object
Dim sTo As String, sSubject As String, sBody As String
sTo = “[email protected]”
sSubject = “Excel Spreadsheet”
sBody = “This is the body of the email message.”
Set oApp = CreateObject(“Outlook.Application”)
Set oEmail = oApp.CreateItem(0)
With oEmail
.To = sTo
.Subject = sSubject
.Body = sBody
.Attachments.Add (ThisWorkbook.FullName)
.Send
End With
Set oEmail = Nothing
Set oApp = Nothing
End Sub
“`
How do I set up an automatic email from an Excel spreadsheet?
To set up an automatic email from an Excel spreadsheet, you can use the VBA code. The code will be triggered when a specific event occurs, such as when a new row is added to the spreadsheet. Here is an example of a VBA code that can be used to send an automatic email:
“`
Private Sub Worksheet_Change(ByVal Target As Range)
If Target.Address = “$A$1” Then
Dim oApp As Object
Dim oEmail As Object
Dim sTo As String, sSubject As String, sBody As String
sTo = “[email protected]”
sSubject = “Excel Spreadsheet”
sBody = “This is the body of the email message.”
Set oApp = CreateObject(“Outlook.Application”)
Set oEmail = oApp.CreateItem(0)
With oEmail
.To = sTo
.Subject = sSubject
.Body = sBody
.Attachments.Add (ThisWorkbook.FullName)
.Send
End With
Set oEmail = Nothing
Set oApp = Nothing
End If
End Sub
“`
How do I email multiple Excel spreadsheets at once?
To email multiple Excel spreadsheets at once, you can use the VBA code. The code will loop through all of the spreadsheets in a specified folder and attach them to an email. Here is an example of a VBA code that can be used to send multiple Excel spreadsheets at once:
“`
Sub EmailMultipleSpreadsheets()
Dim oApp As Object
Dim oEmail As Object
Dim sTo As String, sSubject As String, sBody As String
sTo = “[email protected]”
sSubject = “Excel Spreadsheets”
sBody = “This is the body of the email message.”
Set oApp = CreateObject(“Outlook.Application”)
Set oEmail = oApp.CreateItem(0)
With oEmail
.To = sTo
.Subject = sSubject
.Body = sBody
For Each sFile In Dir(“C:\path\to\folder”)
.Attachments.Add “C:\path\to\folder\” & sFile
Next sFile
.Send
End With
Set oEmail = Nothing
Set oApp = Nothing
End Sub
“`